Business Case for Google Apps for Education
Goldfarb School of Nursing (GSON)’s lack of technology
enhancement is a weakness. This weakness
causes problems with: accreditation organizations, students’ satisfaction, aspiring
nurse preparation, budget management, student retention, and student
BJC’s GroupWise email and messenger limit communication
and collaboration among GSON stakeholders.
GroupWise Messenger is not accessible outside the organization firewall,
nor are students able to connect to the organization’s email system using a
mobile device without incurring a cost. Because
instant communication is lost and external communication is limited, students
may be dissatisfied. Student dissatisfaction
may have an effect on student retention, student recruitment, and the
reputation of the organization.
Moreover, the technology enhancements could allow better user experiences,
like students learning in the way they want to learn, with technology.
Beyond email and messenger, other innovative
communication mediums exist. Documents
can be shared and collaborated on in real time and videos can be shared, as with
YouTube. These same approaches can be
used in an educational environment to enhance operational efficiency as well as
teaching and learning. Document sharing
would allow students to collaborate with their peers and professors on projects
or homework assignments. Video sharing
can be used for nurse preparation, student orientation, or to share information
related to drug or alcohol abuse, which is a compliance requirement for Title
Because GSON is limited by the lack of technology
enhancements, third party solutions have been considered for procurement. For example, Mediacore, a video sharing product,
was reviewed. The purpose of the product
would be to share videos among different stakeholders throughout the College. Various departments would have the ability to
share videos. While this is a great
tool, as you will see in the cost benefit analysis section of this document,
sound fiscal management would be remiss.
The Higher Learning Commission (HLC), an accrediting
body of the College, requires a plan for innovation and technology.
5.C.5 states: Institutional planning anticipates
emerging factors, such as technology, demographic shifts, and globalization.
3.D.4. states: The institution
provides to students and instructors the
infrastructure and resources necessary to support effective teaching and
learning (technological infrastructure, scientific laboratories, libraries,
performance spaces, clinical practice sites, museum collections, as appropriate
to the institution’s offerings).
To address the problems presented in this business
case, Google Apps for Education is recommended.
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