For this assessment, you will take the role of an executive assistant to two (2) managers in the marketing department of your organisation: Bill Jones and Sophie Lawrence.
business
Description
BSBADM307: Assessment
1
What
you need to do
For this assessment, you will take the role
of an executive assistant to two (2) managers in the marketing department of
your organisation: Bill Jones and Sophie Lawrence.
You will be required to complete all tasks
in this assessment to demonstrate competence.
Task 1
You are responsible for Bill and Sophie’s
appointment calendars. They access their calendars throughout the day to
prepare for upcoming meetings and appointments.
Using a calendar tool such as Microsoft
Outlook, Google Calendar or Outlook Calendar create two (2) new blank
calendars, one for Bill and another for Sophie.
Enter Bill and Sophie’s appointments for
next week (from current date).
Organisational guidelines:
·
schedule appointments between 8
am and 5 pm
·
allow at least 15 minutes
between appointments
·
use the following naming
conventions for schedule entries:
- Meeting
– MTG
- Interview
– INT
- Conference
– CONF
- Out of
office – OUT
- Expo -
EXP
Remember to:
·
create two (2) calendars and
give each calendar a suitable name
·
include all details provided in
the calendar, including mobile phone numbers
|
Bill |
Sophie |
|
Monday Interviews 30 minutes in duration each, for three marketing assistant
positions. Interviewees are: David Edgar (0499 365 565) Gemma Fredericks (0492 865 326) Richard Swain (0497 365 744) In Meeting Room 2. Interviews to be held Wednesday Out of the office from 12 noon to travel to Adelaide on flight QF212
at 3 pm Thursday Full day conference in Adelaide Recurring meeting Project meeting, Meeting Room 1, Weekdays at 8.30 am for 15 minutes. |
Monday Supplier meeting (0496 365 111), Meeting Room 1, 10 to 11 am. Tuesday Sales staff meeting, Meeting Room 2, 12 to 3 pm. Friday Industry Expo, Convention Centre, 10 am to 2 pm. Recurring meeting Design meeting, Design Room 5, Weekdays at 4 pm for 30 minutes |
Once you have entered the appointments
above, open a new Word document and paste the following screenshots in the
document:
·
Bill’s calendar ensuring Monday
to Friday are clearly visible (take an additional screenshot if you cannot fit
the calendar on one screen)
·
Sophie’s calendar ensuring
Monday to Friday are clearly visible (take an additional screenshot if you
cannot fit the calendar on one screen)
·
David Edgar’s interview
appointment showing all the details you have entered (you may need to open the
appointment to view all details)
Save the file as BSBADM307_Task 1
