Assignment: Diagram the Procurement Management Process
Procurement planning is a component of the overall project plan and is instrumental to the project team’s ability to properly acquire goods, services, and personnel. The procurement plan must be connected to the project’s timeline and milestones. Important elements of planning for project procurements include make-or-buy analysis, preparation and release of Requests for Proposal (RFP’s) or Requests for Quote (RFQ’s), and vendor selection. These activities must occur prior to the release of Purchase Orders (PO’s) to vendors.
Review the resources listed in the Books and Resources area below to prepare for this week’s assignment(s).
Complete the following Spotlight on Skills if you need assistance with the tools used to complete your assignments.
Spotlight on Skills: Developing PowerPoint Presentations
For help creating PowerPoint presentations, review this PowerPoint Tutorial.
Books & Resources:
Cerner, H. 2013 Project management: A systems approach to planning, scheduling, and controlling.
Instruction: Read Chapters 1 and 19
Sanger, P. (2009). 90 days to success as a project manager.
Instruction: Read Chapter 9
Hoyt, R. E., Dummy, R. E., & McCullough, K. A. (2010). Risk management case project. http://search.proquest.com.proxy1.ncu.edu/docview/209601286?
Instruction: Read Article
Prepare a PowerPoint presentation that includes, on a single slide, a flowchart of the procurement management process. Include in your flowchart at least six process steps starting with the identification of what services and items are needed by the Project Manager and ending with the confirmation by the Project Manager that the items and services required for the project have been received. After the slide on which the overall flowchart is presented, provide a single slide for each process step identified in the flowchart. For example, a flowchart containing six process steps should be followed by six process slides, each of which describes one of the six process steps in the flowchart.
Provide examples of what will take place in each process step from Your Selected Course Project (refer to the Week 1 Introduction for an explanation of Your Selected Course Project).
Find a Project Procurement Management Plan example or template on the Internet. Compare and contrast it with your process flowchart by identifying major elements included in one that are not included in the other. Provide one slide of bullets and speaker notes reflecting on your comparative analysis.
Incorporate appropriate animations, transitions, and graphics as well as “speaker notes” (at least 100 words) for each slide other than the Cover, Agenda, Conclusion, and References slides.
The required length of the PowerPoint presentation option for this assignment is 11-16 slides.
The presentation must include Cover, Agenda, Conclusion, and References slides, as well as a Flowchart slide and slides for each of the process steps identified on the Flowchart slide. Be sure to include citations for quotations and paraphrases with references in APA format and style.
Save the file as a PPT file
Alignment to Course Learning Outcomes:
3.0 Design a project procurement management plan.
Below is the feedback from my instructor from the last Assignment you did for me plus read it carefully and do better this time
Thank you very much for the opportunity to review this paper. This week assignment asks you to write a paper addressing the following points:
Summarize what project procurement management is.
Include in your summary the major project procurement processes.
Address why procurement management is a key part of the project management process.
Overall, I think you did an adequate job with this assignment. Your paper overall was well structured and well organized. You answered some parts of the questions as required. Your analysis covered some important key elements about Project Procurement Management concepts. You also did an adequate job presenting some procurement process, and addressed why procurement management is an important part of the project management process. In your response, I appreciate that you presented some interesting analysis about our topic in good details and applied our class concepts in the analysis quite well. I also appreciate that you used some good sources to support your analysis and showed good reflection on these sources very well - this is a good practice as it helps strengthen your argument and add credibility to your analysis.
While you’ve presented some interesting analysis about Project Procurement Management concepts, the definition of procurement is not clear. The analysis about project procurement processes is also incomplete as the 3rd and 4th stage is missing. The third stage is a stage of monitoring and controlling called “control procurement”. This is the stage of managing the relationship between the buyer and seller to ensure both are performing up to the contractual obligations. The final process is to close the procurements. This is a closing action taken to finalize the work that has been completed or products that were acquired to end the contract based on fulfilment of the need. In terms of APA, there are some errors there in the paper. I have provided some additional resource below that might be helpful regarding the APA guidelines.
Overall, good start. Thank you very much for your hard work this week, please feel free to contact me if you have any questions.